Electronic Document Workflow
Organizations typically have a number of internal processes for tasks such as order processing, purchase requests, travel expenses, and so on. The electronic document workflow module brings order to these independent processes in a transparent, dynamic, and robust fashion making it a key part of the document lifecycle.
Workflow Engine
The workflow engine streamlines the review and approval process of documents as they proceed through their lifecycle. In collaborative work environments, this labor intensive growth stage of the document is where the most time savings can be realized through the use of workflow.
Flexibility
The flexibility of the workflow software allows users to make their workflow processes as straightforward or as complex as needed. Workflow templates can be configured with set rules or can be made informal (ad-hoc) where end users can define all the aspects of the workflow process.
Key features of the system:
- In emergency situations, full recovery of all the documents, data and work;
- Full control over the entire implementation process (contractors, implementation period, delays, the latest condition, etc.);
- Provision of the users with full and new information (version);
- Rapid search opportunity of the documents based on all the available data and text;
- Ensuring the safety of the documents within and outside the Company with the help of e-signature, encryption and IRM services;
- Identification, protection and control of the user rights over the documents;
- Control over the work distribution on all the documents;
- Mitigation of the costs spent for reproduction, maintenance and management of hardcopies, and transferring them to relevant enterprises and persons;
- Receiving different types, accurate and explanatory reports;
Workflow templates consist of two task types:
Review ApprovalTasks
Review tasks facilitate the collection of comments and feedback on documents from other users.
Approval tasks facilitate the formal collection of signatures on documents.
When completing an approval tasks, documents can be approved, not approved, or the approval can be postponed for a later date.